CONSTITUTION

Please read the following, Club Constitution and rules. which are an almost exact copy of the LCS, one that has worked successfully for the last few years. They have been amended after the meeting at Perth.

VESPA CLUB OF SCOTLAND
Constitution 5th Feb 2007

1. The club name is “The Vespa Club of Scotland”; this will be shortened to the ‘VCS’ as required.
2/. The aims of the club shall be;
a) to promote the Vespa brand in Scotland.
b) To serve members needs to buy/sell machines and/or parts.
c) To act as a focal point for organised rallies or other social events.
d) To give assistance to Vespa riders, whether club members or not

3/. The headquarters of the club shall be the address of the serving Editor or other address as may be published in the Club magazine.
a) This address is currently 15 Hamilton Drive Bishopmill, Elgin IV30 4NN
4/. The club shall be a members club, run on a non-profit making/non-political basis, conducted independently of any individual’s financial interest.
a) No members or post holders may gain any monetary or other advantage through their association with the club.
b) Should any such situation arise, it must be fully and publicly declared at the earliest opportunity in order to safeguard the name of both the club and individual concerned. All details should be provided for scrutiny and accountability.

5/. Membership of the club shall be conditional on the payment of an annual subscription, which is liable to increase-subject to approval by the committee, currently £10 per annum.
a) Membership for all members shall on a rolling basis of 12 full calendar months b) Members shall have 30 days from renewal date to pay subscription or membership will by suspended until renewed. Members numbers will be retained by members and the member number of any defaulted membership will be set aside until renewal or written confirmation of members intention is recieved. c) Members must own a Vespa scooter.

6/. The club shall hold an Annual General Meeting (AGM) each year, which the members will be given eight weeks advance notice of regarding the date and venue, as well as a contact name and address for any proposals for discussion at the AGM.
a) Any subjects raised for discussion must be made in writing by a fully paid up member and, if possible, seconded by another member and submitted to the named contact one week prior to the AGM at the latest.
b) If it is not possible for the proposal to be seconded prior to the AGM, an opportunity will be given for the proposal to be read out at the AGM and a seconder to be taken from the floor.
c) A Management Committee of Officers, “the club committee” for the forthcoming year shall be elected at the AGM.

7/. The club committee shall consist of fully paid members and consist of the following;
Chair, Secretary, Editor, Treasurer, Website Administrator
a) It may be possible for one person to hold more than one post.

d) The Secretary will hold all details of the membership and be responsible for issuing the members joining package and processing new members cards.
8/. The Treasurer shall maintain full and open accounts of the club finances, which after audit will be presented at the AGM and after ratification, shall be published to members.
a) These accounts will be available for examination to any member at any time by submission of a written request to examine the accounts.
b) The accounts shall be made available to the member(s) concerned not more than 30 days after the request has been received.

9/. For accounting purposes, the club’s financial year shall run from March1st to March 1st each year.
10/. Each member will receive a
e) membership card bearing his or her membership number and expiry date.
a) These details will be kept on both a computer and manual database.

Whilst every effort will be made to issue a renewal notice, the onus of responsibility shall rest with each individual member to ensure membership subscription is up to date and to help reduce the costs of issuing reminders.
b) A newsletter will be published a minimum twice yearly, posted free of charge to members. The Editor will also be responsible for the publication of the newsletter.
11/. Official club meetings will be held quarterly on a rotational basis around the country. Details will be published in the club newsletter
12/. Any amendments, additions or changes to the rules and constitution may only be made at the AGM, following rule 6(a)